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Why Is It Important To Meet With A Tenant In Person Before You Choose To Lease To Them?

Choosing the right tenant for your property can be a very difficult decision for every landlord. Living in a technology dominated age, with the rise of online platforms and digital applications, it may be tempting to skip the traditional in-person meeting and rely solely on virtual interactions. However, meeting with a tenant face-to-face before entering into a lease agreement is pivotal.

In this article, we will explore the key reasons why this personal meeting remains an essential step in the tenant selection process.

Personal Connection And Compatibility

Building a personal connection is vital and it’s also the first step you need to take in the landlord-tenant relationship.You might be wondering what meeting in person can do for you that an online application can’t? Well, meeting in person allows both parties to gauge each other's personalities, communication styles, and overall compatibility.

By engaging in direct conversation and observing non-verbal cues, you can better assess whether a potential tenant aligns with your expectations and values. This personal connection sets the foundation for a positive and cooperative leasing experience.

Verify Identity

In an era of identity theft and fraudulent applications, verifying a tenant's identity and background is detrimental to safeguard the property and ensure the safety of existing tenants. By meeting in person it allows you to verify the candidate's identity documents, such as a driver's license or passport, and cross-reference them with the information provided in the application.

Also, face-to-face interactions offer an opportunity to discuss more in depth employment details, financial stability, and previous rental history, providing valuable insights for making an informed decision.

Evaluate Personal Conduct

While an application may showcase a tenant's financial stability and qualifications, it cannot fully convey their personal conduct and hygiene. Meeting with a prospect in person allows you to observe their behavior, manners, and personal hygiene firsthand.

These factors can significantly impact the overall living environment and the property's well-being and can ensure that the tenant's habits align with the expectations and standards set for the property.

Asses Communication Skills

Clear and effective communication is absolutely necessary for a successful landlord-tenant relationship. While written communication, such as emails or messages, provides some insight, meeting face-to-face can offer a more comprehensive assessment of a person's communication skills, as it allows you to evaluate the tenant's ability to articulate concerns, ask relevant questions, and engage in respectful dialogue.

Effective communication minimizes misunderstandings, reduces conflicts, and fosters a cooperative environment.

Establish Trust And Transparency

Trust and transparency are the cornerstones of any successful leasing agreement. By meeting in person, you can talk and establish a foundation of trust with your prospective tenants, as open dialogue and direct interaction foster transparency, allowing both parties to address concerns, negotiate terms, and establish clear expectations.

Trust is a fundamental aspect of any successful relationship, especially when it comes to a professional one. By having face-to-face conversations, you can address any concerns, answer questions, and clarify expectations. This open and efficient communication fosters a sense of trust, allowing both parties to move forward with confidence and mutual understanding.

Addressing Specific Property Inquires

Each property has unique features and considerations that may not be adequately addressed in an online application. And it’s safe to say that we’ve established by now how meeting in person allows you to get into detail with your renter, as it’s much easier to discuss any specific aspects of your property that require attention or clarification. It could be discussing maintenance responsibilities, highlighting property rules and regulations, or explaining the usage of amenities.

By having these discussions in person, you can make sure that the tenant fully understands and acknowledges these factors, reducing the likelihood of misunderstandings or conflicts in the long run.


Finding the right tenant for your rental property can be a tedious and long process, but it can easily make the difference between a profitable investment and a nightmare experience. By wanting to meet with your renter before making a final decision and by implementing these approaches, you can streamline the selection process, save time, and ultimately choose the best tenant for your rental property.

A property manager can help build the proper questionnaire and aid you in the tenant screening process by handling it, thus ensuring you have an easier sorting process, and making sure you end up choosing the right candidates for your estate. They can meet with them, thus giving you the opportunity to have a stress free experience while taking care of your business.

Get in touch with us today and learn more about our services.

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